UW-River Falls Administrative Policy
Title: Guidance Policy for Children in the Workplace
Maintaining the safety and health of UW System employees, students, guests and visitors relies upon the control of hazardous conditions and prevention of unsafe behaviors. When the visitors are children, diligence to guard against unsafe conditions and unpredictable behaviors must be heightened.
The workplace is typically not an appropriate place for children of employees. However, the UW System recognizes that employees may occasionally want to bring children to the workplace for brief visits, specific campus events, situational convenience, or family emergencies.
This guidance policy provides a framework for institutions to use in determining when and how to allow for the occasional workplace visit of employee children.
This policy addresses the factors to consider when allowing an exception for an employee to bring a child to the workplace.
Circumstances in which employees want to bring children into the workplace generally fall into the following acceptable categories:
Abuse of policy: Children are not to be brought to work on a regular basis in lieu of childcare.
Unacceptable exposures: Under no circumstances will children be allowed to be exposed to:
High risk areas: Children are not allowed in high risk areas, as defined in this policy, unless an exception has been agreed to by management of the area and the institutional risk or safety officer.
For purposes of this policy:
"Child" or "children" means "a person under the age of 18 years of age who is not enrolled in classes at the university."
"Employee" means any employee who has responsibility for a child, as defined above, while in the workplace regardless of the employee's relationship to the child.
"High risk area" includes:
"Management" includes supervisors, managers, managers of work areas, department chairs, deans, provosts, or chancellors.
This policy does not apply to a child who:
The UW-River Falls Chancellor issues this policy in accordance with the Administrative Policy process.
The ACBF is responsible for the administration of this policy. Request an exemption to this policy from the Administrative Policies web site (http://www.uwrf.edu/Administration/Policy/).
Failure to adhere to the provisions of this policy may result in appropriate disciplinary action as provided under existing procedures applicable to students, faculty, and staff, and/or civil or criminal prosecution.
Responsibilities: Employees are responsible for verifying with their manager the circumstances under which children are allowed in their specific workplace. If management allows the occasional workplace visit of children to the workplace, both the employee of the child and workplace management must accept responsibilities to protect the welfare of the child and the integrity of the workplace.
Denial of permission: Notwithstanding the exceptions provided by this policy, management has the authority to deny the presence of children in the workplace.
Office of the Assistant Chancellor for Business and Finance
Please direct questions about this policy to firstname.lastname@example.org.