The name of the organization is the UW- River Falls Classified Staff Advisory Council (Council or CSAC).
The CSAC serves on behalf of all permanent represented and non-represented classified staff, limited term employees (LTE) and project appointment employees at the University of Wisconsin-River Falls. All members of the represented and non-represented classified staff and recurring LTEs are eligible for membership in CSAC.
The Council shall consist of a maximum of nine (9) members including a Council Chair, Vice-Chair, Secretary, Treasurer and five elected members who are proportionately representative of all constituency groups at UW-River Falls. Each member will serve a three-year term. Membership will be allocated as follows: Administrative Support (2), Blue Collar (2), Crafts/Technical (1), Fiscal & Staff Services (1), Law Enforcement/Security (1), Supervisory/Human Resources (1), and Limited Term (1). Membership allocations will be reviewed and adjusted as needed annually by the bylaws committee. All CSAC members have equal voting rights.
The procedure for electing council members shall be initiated annually by April 1 in the spring semester under the direction of the Vice Chair. The Vice Chair will notify eligible staff of upcoming elections and provide nomination ballots. All Classified Staff, Classified Staff-Temporary, and Classified Staff-Project employees may be nominated by their colleagues or may self-nominate to serve on CSAC. If nominated by another, the vice-chair will verify the nominee's willingness to participate. If there are no nominees for a specific unit, and in order to maintain enough members to have a quorum, members of that unit will be represented by an at-large substitute appointee from another unit who received the highest number of votes at the most recent election.
Elections are to be completed annually by the end of May. Candidates receiving the most votes will be elected. Ties in the division elections shall be broken by lot, supervised by the Council Chair. Upon request, the vote totals shall be made available through the Vice Chair.
For purposes of continuity:
a. The term for new appointees will begin in the first week of June overlapping with outgoing members whose term ends the last week of June.
b. Terms of service on CSAC are staggered, leaving three seats open for election each year.
Each member will serve a three-year term with a maximum of two consecutive terms. CSAC members are elected by vote of all participating and interested members of the Classified Staff at the University of Wisconsin-River Falls.
If an elected member leaves before the term is completed, the Vice-Chair will ask the next highest vote getter from the most recent election in the appropriate unit to fill the remainder of the term.
A "resignation" form listing member name, represented unit, years of CSAC service remaining, and reason for resignation, is required before a council member may resign. This form must be submitted to the vice chair as soon as possible.
The vice-chair will ask the Classified Staff member who received the next highest votes from the most recent election in the appropriate employment category to complete the remainder of the term.
If there are no nominees for a specific unit, and in order to maintain enough members to have a quorum, members of that unit will be represented by a substitute at-large appointee from another unit who received the highest number of votes at the most recent election to complete the remainder of the term.
The officers are chosen by members of the CSAC. The Chair will serve for one year. The initial chair will not have the one-year requirement. Of those initially elected, three will serve a three-year term, three will serve two-year terms, and three will serve a one-year term. After the first year, those elected will serve three-year terms.
The CSAC shall have the following officers who serve three year terms: (1) Chair, after being elected to do so, will serve a one year term (if the chair is elected at the beginning of their second year, they will serve a term as a regular member of the Executive committee following their term as Chair); (2) Vice-Chair (who serves as Chair-Elect and must have 2 years left on their term); (3) Treasurer; and (4) Secretary. CSAC officers constitute the Executive Committee. They shall be joined by an Administrative Liaison (appointed by the Chancellor), who shall serve as an ex officio and non-voting member of CSAC and the Executive Committee.
The nine CSAC members who have been elected or appointed to serve shall elect a Vice-Chair and Secretary by secret ballot at the June meeting from among the nine CSAC members who have been elected or appointed to serve. Outgoing members cannot nominate candidates for the position and will not vote in this process. A newly elected member must be present during this process, in order to be nominated for an office. In the event that the Vice-Chair cannot serve as Chair, CSAC will elect a new Chair from among the remaining CSAC members.
The duties and responsibilities of each officer are set forth below:
Scheduling: CSAC will hold regular meetings monthly. In June of each year, the initial meeting time for the new committee will be established. After the initial fall meeting, the committee will determine the schedule for the rest of the year. The July meeting will not be held unless there is some pressing business that requires a change in the meeting schedule.
CSAC meetings are open to all University employees and are held during normal business hours; typically between 7:45 a.m. and 4:30 p.m. Members of CSAC will be allowed to attend meetings in paid status. Any employee serving as an elected member of CSAC who is assigned to work the second or third shift will be allowed to use flex work hours to attend these meetings. Arrangement to flex work schedule must be discussed with the appropriate supervisor.
The Administrative Liaison shall actively help to resolve any issues or problems that may arise relating to these scheduling and workload conditions. If a special unscheduled meeting is needed, the administrative liaison will send an email notification to all Classified Staff.
Quorum: A quorum for any meeting of CSAC shall be six (6) members.
Attendance: CSAC members must attend at least 8 of the regularly scheduled meetings in a given year (June-June) to retain his/her seat.
If a CSAC member is unable to attend a meeting, the CSAC member may ask a substitute from the same unit to attend in his/her place. The CSAC member must send email notification of the substitute's name to the CSAC chair prior to the meeting the substitute attends. If a vote is scheduled, the council, by majority vote, must approve seating the substitute at the beginning of the meeting. The substitute is authorized to vote on issues before the council.
If a CSAC member misses 2 consecutive meetings, the chair will send a letter to the member inquiring whether the member intends to resign, and if so, to submit a resignation form that will be attached to the letter.
The "resignation" form will include: member name, represented unit, years of CSAC service remaining, and reason for resignation. This form must be submitted to the vice-chair/full council/ executive board at the time of removal.
After a member misses three (3) meetings, the chair will submit to the council a recommendation to remove a member and the CSAC must vote to approve, by a two-thirds margin, by secret ballot.
If an elected member is removed from office before the term is completed, a "resignation" form listing member name, represented unit, years of service remaining, and reason for removal is required. This form must be submitted by the vice-chair to the full council at the time of removal.
If an elected member resigns before the term is completed, a completed "resignation" form is required at the time of resignation.
The vice-chair will ask the Classified Staff member who received the next highest votes from the most recent election in the appropriate unit to complete the remainder of the term.
If there are no nominees for a specific unit, and in order to maintain enough members to have a quorum, members of that unit will be represented by a substitute at-large appointee from any other unit who received the highest number of votes at the most recent election. The new CSAC member will complete the remainder of the term.
Leave of Absence: If a CSAC member knows he or she will not be able to attend meetings for a period of time, he or she may request a leave of absence from these assigned responsibilities. A leave of absence may be requested for up to one CSAC calendar year (June to June). The Chair will ask an eligible Classified Staff member from the appropriate unit to serve on CSAC during the leave of absence. Replacement members will be chosen from the list of nominees and will have full voting rights and privileges. CSAC members requesting a leave longer than one year are encouraged to resign from the CSAC.
CSAC committees may be established by a majority vote of CSAC, and each will include at least one CSAC member. One of CSAC members on the committee will serve as liaison to CSAC. All committees select their own chair (or co-chairs) from among themselves. Committee meetings may be held during paid work hours. Any employee serving as an elected member of the Council and working second or third shift will be allowed to flex work hours to attend Committee meetings, and the Administrative Liaison shall provide support and assistance toward this end, if needed. Arrangement to flex work schedule must be discussed with the appropriate supervisor.
Committees are reviewed annually and those that are no longer necessary will be eliminated by majority vote of CSAC. A representative from each committee will attend the monthly CSAC meetings for updates on the activities of the committee.
Terms for committee chairs (or co-chairs) are limited to two consecutive years with another term of service allowed after a two-year break. Term is to be for a minimum of one year. The number of terms of membership on committees is not limited. Committee members must be a permanent employee or recurring Classified Staff-Temporary employee.
CSAC Committees - (each committee is responsible to maintain a roster of duties and responsibilities):
Bylaws Committee: Annually reviews CSAC bylaws and proposes changes to CSAC as necessary. At least one member from the past year's committee will serve the following year also.
Elections Committee: This committee is charged by the Council Chair each February. It is composed of three Classified Staff members: One past CSAC chair, one past Elections Committee member and one current CSAC member not seeking e-election. CSAC Chair will name the Chair (or co-chairs) of the Election Committee. This person will be the convener of the Election committee. They will report directly to CSAC Chair. The Chair (or co-chairs) of this committee will submit election results at the May CSAC meeting. The Council will approve the election results at their May meeting. New members will be invited to attend the June meeting before their term begins in June.
Committee on Committees: The Committee on Committees will find nominees for openings on the CSAC committees. The nominees will be announced at the next CSAC meeting. A confirmation letter will be sent to the appointee, CSAC Chair, employee's supervisor, webpage manager and the chair of the appropriate committee.
CSAC Bylaws may be changed by an affirmative vote of two-thirds of CSAC membership. This vote will be done at a CSAC meeting. Before such a vote will take place, members of the Council must be given one month notice regarding the intent to vote on proposed changes to the Bylaws. All proposals must be discussed during at least one Council meeting prior to a vote on the proposed changes. The Bylaws shall be revisited annually during the March meeting and revised as necessary.