FalconShare: Creating a Public Link

falconshare-iconShare Folder Access from the "User Home" Folder

  • The "User Home" is storage for personal content.
  • Users can share contents of folders by creating a "public link." 
  • Important: Public links can only be created for folders, not individual files (all files on a folder will be accessible).  
  • To collaborate and share documents that do not reside in the "user home" make a folder sharing request to DoTS.

 

Creating a Public Link

Please follow the guidelines below when creating public links:

  • do not create public links for one-time access to relatively small files that can be e-mailed
  • minimize the life of the link by setting an expiration date for the link
  • password protect the link if reasonable and provide the password to the link recipient via a different communication method (e.g. e-mail the link and provide the password via telephone or in person)
  • do not create public links to grant folder access to other UWRF employees, but complete an access change request

Important note: If any folder is renamed after the link is created, the link will break and will need to be regenerated.

To create a public link, right click on the folder you wish to share and select: View, edit and sharing > Create public link

falconshare-publiclinkmenu

In the options box (see example image below):

  • set a reasonable expiration date
  • set a password
  • uncheck access options that are not needed (such as upload file)

You can also specify text to appear above the list of files and get e-mails for link activity if desired.

As the last step, click the "Generate" button to generate a link with the settings you specified.  Highlight and copy this link for pasting into e-mail or another location for communicating to the persons being granted access.  Settings changed after the link is generated will not take effect unless "Generate" is clicked again to generate a new link.  Be sure to delete any links which are no longer needed.

FalconShare create public link options

You can use the "View links" button to view existing links and delete them.


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