The usual probationary period shall be seven years in a full-time or at least half-time position. Provisions shall be made at the time of hire for the appropriate counting of prior service at other institutions and at the institution. Tenure is not acquired solely because of years of service.
126.96.36.199 Timing of Tenure Recommendation
A tenure recommendation shall ordinarily be made during a probationary faculty member's sixth year of full-time or at least half-time employment. The notice of employment for the eighth year shall be given during the sixth year in accordance with the schedule set forth in Table 188.8.131.52 Except as provided in UWS 3.10 and Section 184.108.40.206, notice of appointment for the eighth year shall constitute the granting of tenure to the probationary faculty member.
220.127.116.11 Criteria for Early Tenure Decision
A faculty member may be considered for tenure prior to the completion of the usual probationary period provided that at least one of the following criteria is met:
18.104.22.168 Criteria for Delayed Tenure Decision
A faculty member may be considered for tenure with a longer maximum probationary period (greater than 7 years as defined in 4.4.1) in a full-time or part-time position of at least half-time (see Sections 22.214.171.124 and 126.96.36.199).
188.8.131.52 Leave of Absence or Sabbatical
A leave of absence, sabbatical or a teacher improvement assignment does not constitute a break in continuous service and shall not be included in the 7-year period under Section 4.4.1
184.108.40.206 Other Circumstances That May Delay Tenure Decision
Circumstances in addition to those identified under Section 220.127.116.11 that do not constitute a break in continuous service and that shall not be included in the 7-year period include responsibilities with respect to childbirth and adoption, significant responsibilities with respect to elder or dependent care obligations, disability or chronic illness, or circumstances beyond the control of the faculty member, when those circumstances significantly impede the faculty member's progress toward achieving tenure. The request shall be made in writing. It shall be presumed that a request made under this section because of responsibilities with respect to childbirth or adoption shall be approved. A request for additional time should be made prior to the beginning of the sixth year.
The procedure for granting tenure shall be the same as the procedure for the renewal or nonrenewal of a probationary appointment in Section 4.3.1 through Section 4.3.6, except for the following:
18.104.22.168 Procedures for the Review and Rectification of Denial of Tenure on Basis of Impermissible Factors
Recommendations for tenure shall be based on the criteria established in Section 22.214.171.124 and on such extensions of those criteria as are enacted by each academic unit and filed with the Provost and Vice Chancellor for Academic Affairs. Tenure shall not be denied on the basis of impermissible factors as defined in Section 4.6.4 of the Faculty and Academic Staff Handbook. Faculty who appeal their denial of tenure on the basis of impermissible factors may follow the process and procedure of the appeal process described below. No member of the academic unit in which the appeal originated shall serve on any body involved in the appeal.
Reflecting the spirit and intent of Chapter 3.06 of the UWS Administrative Code "Renewal of Appointments and Granting of Tenure," this handbook includes the general criteria for promotion.
126.96.36.199 Specific Criteria for Promotion to Associate Professor
Each department or functional equivalent develops specific criteria for retention and promotion, including technology integration, in accordance with Section 188.8.131.52c and determines the relative importance of these criteria. The appropriate Dean, the Provost and Vice Chancellor for Academic Affairs and the Chancellor review and approve the criteria. The department chair shall present these department criteria to faculty members and shall discuss with them the ways in which the criteria can be fulfilled so that such faculty can successfully attain tenure and the automatic promotion to Associate Professor it carries. Copies of the criteria will be on file in the offices of the Dean, the Provost and Vice Chancellor for Academic Affairs and the Chancellor.
184.108.40.206 Procedure for Promotion to Associate Professor
Faculty appointed at the Assistant Professor level are promoted to Associate Professor simultaneously with the granting of tenure. For additional information on promotion to Associate Professor see Section 4.4.1 on Granting Tenure.
220.127.116.11 Specific Criteria for Promotion to Professor
Performance expectations for promotion to Professor will be beyond those expectations for promotion to Associate Professor. Similar to promotion to Associate Professor, each department or functional equivalent develops the specific criteria, including technology integration, and determines the relative importance of these criteria. The appropriate Dean, the Provost and Vice Chancellor for Academic Affairs and the Chancellor review and approve the criteria. The department chair shall present these department criteria to faculty members and shall discuss with them the ways in which the criteria can be fulfilled. Copies of the criteria will be on file in the offices of the Dean, the Provost and Vice Chancellor for Academic Affairs and the Chancellor. A supportable, severe deficiency in any or all of the criteria is reasonable cause for denial of promotion.
18.104.22.168 Procedure for Promotion to Professor
Promotion to Professor involves review and recommendations at the department, College/unit, University and UW Regents levels as described later in this section. A positive recommendation for promotion at a lower level does not guarantee a positive recommendation at a subsequent higher level.
22.214.171.124.1 Appropriate Educational Preparation
In promotion of faculty members, the following criteria will be considered: appropriate educational preparation, appropriate experience, and contributions to the University. The educational preparation code assignment shall be based on the following minimal academic experience pertinent to the teaching assignment:
Code 1. Any of the following categories qualify for this rating:
- Earned doctor's degree equivalent to the Ph.D. and Ed.D. requiring the minimum equivalent of three full years of graduate study beyond the baccalaureate
- M.F.A. in performing arts (dance and theatre) or in studio arts
- M.S.W./M.S.S.W. with ACSW eligibility (limited to promotions to Associate Professor only)
- M.A./M.S. in Journalism and minimum three years relevant professional experience (limited to promotions to Associate Professor only) [FS 03/04-6]
- M.A. in SCTA/Mass Communication with appropriate professional experience (limited to promotions to Associate Professor only) [FS 04/05-1]
- Earned degrees requiring a minimum of three years of work beyond the baccalaureate degree
- All requirements met for the doctorate except for the completion of the dissertation
- Master's degree plus one full year of graduate study as measured by the institution where graduate work is applicable in a degree program
- A specialist degree or its equivalent
- Two-year master's degree
Code 4. Master's degree
Code 5. Bachelor's degree
Code 6. No bachelor's degree
NOTE: In those academic areas where the terminal degree traditionally accepted in the discipline is other than code 1 or code 2 or in fields where faculty members with code 1 or code 2 credentials are not available, the faculty member may receive consideration for promotion upon recommendation of the academic department. Less than full-time faculty may be considered for promotion in rank when their actual teaching experience adds up to the number of years required for promotion to the rank in question. The Chancellor may waive the criteria and must provide the justification for the waiver.
126.96.36.199.2 Appropriate experience
Having met the standard for minimal academic preparation as outlined in assignment of code, the faculty member who seeks advancement in rank must meet the following criteria:
*Neither the current year nor summer sessions will be considered in meeting this requirement
**Applies to tenure-track faculty hired after October 9, 1996
*Neither the current year nor summer sessions will be considered in meeting this requirement
**Applies to tenure-track faculty hired after October 9, 1996
188.8.131.52.3 Contribution to the University
The faculty member who has met criteria Appropriate Educational Preparation and Appropriate Experience (above) may be considered for promotion using the criteria found under Section 184.108.40.206 (c1)-(c3).
Evaluation of the criteria in Section 220.127.116.11 c shall be based on the faculty member's professional record. Faculty members (tenured and tenure track) are expected to develop and maintain a faculty record for use in merit, retention, tenure, promotion, and post-tenure decisions. A copy of the record should be kept by both the faculty member and his or her department chair and updated annually. This professional record should include a Vita, a self-reflective statement, and the following position information: Letters of appointment, position announcement, University rank and years of service. The record shall document the faculty member's activities in four categories: teaching, research/scholarly activity/creative activity, university service and outreach, and other professional contributions, and may include the following documentation and activities:
The items within the categories above are suggestions of appropriate activities to document in the record and may not include every appropriate activity. Specific performance expectations for promotion are established by the department and kept on file with the Dean of the College, the Provost and Vice Chancellor for Academic Affairs, and the Chancellor.
18.104.22.168 Promotion Procedures
22.214.171.124.1 Department Procedures
Recommendations for promotions shall be initiated during Fall semester at the departmental level. The departmental procedures shall provide a review of a promotion professional record containing such information and summary of data as described above. At the departmental level, the professional records of those candidates recommended by the department shall be forwarded to the College Promotions Committee for review and action. Every faculty member who meets the minimum requirements for promotion but is not recommended for promotion by the department can request that his or her professional record be forwarded to the Dean of the College.
A meeting will be conducted by the department chair, except in instances where the chair does not hold a rank equivalent to that being decided on, in which case the Dean will designate a committee chair from the department members eligible to vote. The vote will be taken at the meeting by signed ballots of those department members who hold the same or higher rank for which the candidate is being considered. Members unavoidably absent from the meeting because of illness, professional commitment, or emergency may vote by absentee ballot submitted to the committee chair prior to the meeting. There shall be no voting by proxy.
The recommendation for promotion shall pass if a majority of those voting concur. If the votes are equally divided, no department recommendation will be forwarded to the College Promotions Committee. Abstention votes of any form should be counted as no vote cast. They should not be considered in any personnel decision.
The Department committee chair shall prepare and submit the unit's recommendation for administrative review. The recommendation shall be accompanied by a copy of the record which was presented to the faculty, and a statement of the number of faculty members who favored and the number who opposed the recommendation.
Copies of the academic unit's recommendation, including all documents referred to above, and a copy of the department's promotion criteria shall be reviewed by the College Promotion Committee. That material and the individual signed ballots shall be retained by the Dean.
At the same time that the recommendation is forwarded for review to the College Promotions Committee, the department committee chair shall give written notice to the faculty member of the recommendation adopted by the unit.
NOTES: The Dean shall augment any department with fewer than three eligible voting members with additional members who shall participate in the promotion decisions. See Section 4.1.1 for information on how the augmented committee shall be formed and who shall serve on it. Recommendations for promotion of department chairs may be made by the Dean in consultation with the tenured members of the department.
126.96.36.199.2 College Promotions Committees
The Dean of each College shall establish a College Promotions Committee to evaluate the professional record of each candidate. This committee shall consist of 20 percent (rounded down) of the tenured faculty members within a college with a maximum of seven members. Voting in the College Promotions Committee shall be governed by the principle that nominations to a given rank shall be voted upon only by members of the committee who hold rank equivalent to or higher than that under consideration. A member's service on this committee shall be limited to three consecutive years and no more than two members of the same department shall serve on the committee at the same time. The College Promotions Committee shall consider the professional records of the following groups: (a) candidates recommended by the department, (b) persons who request consideration by appeal to the Dean of the College, and (c) any others whom the committee believes deserve consideration because of special circumstances. [FS 12/13-133]
A written report on the deliberations of the College Promotions Committee shall be forwarded to the Dean. This report shall explain briefly the strengths and weaknesses of each nominee, and in cases in which the committee chooses not to recommend a candidate for promotion the report shall give reasons for this action. Wherever feasible, this report shall include any information which may be of service to the faculty member who is not granted promotion and who wishes to improve his or her performance.
188.8.131.52.3 Action of the Dean
The Dean shall review the recommendations of the College Promotions Committee, shall provide additional information where it is appropriate and shall then forward the list of candidates for promotion to the Provost and Vice Chancellor for Academic Affairs. Upon timely request from an unsuccessful candidate, the Dean shall meet with the candidate to review the professional promotion record and to advise the candidate of any actions that may be taken to strengthen his or her qualifications for promotion.
184.108.40.206.4 Review by the Provost and Vice Chancellor for Academic Affairs
The Provost and Vice Chancellor for Academic Affairs shall review the recommendations of the Deans and shall send his or her recommendation concerning promotions to the Chancellor.
220.127.116.11.5 Final Action By the Chancellor
The Chancellor shall make his or her final decision regarding recommendations for promotion, shall forward this decision to the Board of Regents, and shall notify all candidates of the status of their nomination. Upon written request from an unsuccessful candidate, the Chancellor shall review the candidate's professional record, including recommendations of the various promotions committees, of the Dean, and of the Provost and Vice Chancellor for Academic Affairs, and shall discuss with the candidate the rationale for the action on his or her recommendation. The Chancellor may refer the candidate to the Provost and Vice Chancellor for Academic Affairs or to the appropriate Dean or the department chair for a review of the candidate's file and the actions thereon.
A faculty member who is not recommended for promotion has the right to appeal that decision to the Faculty Hearing, Grievance, and Appeals Committee in accordance with the procedures of Chapter IV of this Handbook: Section 4.10 - Procedure for Handling Grievances: Faculty Personnel Rules
18.104.22.168.7 Promotion calendar
The Dean of the College notifies the department chair of all faculty eligible for promotion consideration by September 15.
The chair notifies individual faculty members within five working days following September 15 of the faculty members’ eligibility for promotion to full professor and their requirement to submit their professional record, as specified in Section 22.214.171.124.3 of the Faculty and Academic Staff Handbook: Contribution to the University. The completed record will be submitted to the department chair for departmental review by October 15 [FS 03/04-13] The departmental decision is made by November 1.
The departments send promotion recommendations to College Promotion Committees by November 15.
The College Promotion Committees send recommendations to their respective Deans by February 1.
The College Deans send recommendations to the Provost and Vice Chancellor for Academic Affairs by February 15.
The Chancellor and Provost and Vice Chancellor for Academic Affairs inform the Deans and the individual faculty of their recommendations by March 1 and send recommendations to the Board of Regents according to System guidelines. Upon receipt of the final decision from the Board of Regents, the Chancellor shall inform the faculty members of their status.
126.96.36.199.8 Promotion to Full Professor Calendar
The Dean of the College notifies the department chair of all faculty eligible for promotion
By September 15
Department chair notifies individual faculty members
Within five working days following September 15
Completed record submitted to department chair
By October 15
By November 1
Recommendations from departments to College promotion committees
By November 15
Recommendations from promotion committees to Deans
By February 1
Recommendations from Deans to the Provost and Vice Chancellor for Academic Affairs
By February 15
Chancellor and Provost and Vice Chancellor for Academic Affairs inform the Deans and individual faculty and send recommendations to the Board of Regents
By March 1
Chancellor informs faculty members
After receipt of the final decision from the Board of Regents