Faculty and Academic Staff Handbook

23rd Edition, 2013 Version


Chapter VI:  Academic Staff Personnel Policies and Procedures

6.12 Grievances: UWRF 12 (UWS 13.02link)

6.12.1 General

This procedure is set up to deal with academic staff grievances not specifically provided for in UWS 10link, 11link, 12link, and 13.02link, and grievances arising from Title IXlink regulations. A grievance is a personnel problem involving an employee's expressed feeling of unfair treatment or dissatisfaction with aspects of his or her working conditions within the institution which are outside of his or her control.

6.12.2 Council

In the following, the term "Council" refers to the Academic Staff Council.

6.12.3 Procedure

A. An academic staff member who feels that he or she has just cause for a professional grievance shall notify the chair of the Council in writing stating the nature of the grievance. A grievance may be withdrawn at any time upon the written request of the academic staff member and no report will be made.
B. Within twenty (20) days after receiving notice of the grievance, the Council shall meet for the purpose of hearing the academic staff member. The academic staff member shall be given written notice of this meeting at least three (3) days in advance. The purpose of the hearing shall be to consider whether the grievance should be dismissed or investigated further. The decision shall be communicated in writing to the academic staff member concerned.
C. When a grievance is brought before the Council by an instructional academic staff member, the Council shall decide if it is a personnel rules matter or an instructional matter. If the Council determines the grievance pertains to instructional matters, a special committee shall be established for the purpose of considering the grievance. This committee shall be composed of the Chair of the Council, the ranked faculty representative to the Council, three instructional academic staff members elected by a majority vote of the Council and two ranked faculty members elected by a majority vote of the Faculty Senate Hearing, Grievance and Appeals Committee.
D. If the Council decides to dismiss the grievance, the academic staff member concerned shall be so informed in writing and no other report will be made.
E. If the Council decides to investigate the grievance, it shall proceed with reasonable speed. In the investigation, the Council shall have the right to obtain information relevant to the grievance from University personnel. The Council is empowered to establish procedures necessary to process a grievance under this paragraph.
F. The hearing shall be open unless the Council votes to close it under the provisions of the Wisconsin Open Meetings Law,  §19.81link. The individual in question, however, may demand that the hearing be open; required public notices of the hearing must indicate this option (§19.81(1)(b).link The compliance guide to the Wisconsin Open Meetings Law can be found at http://www.doj.state.wi.us/AWP/2007OMCG-PRO/2007_OML_Compliance_Guide.pdfdocumentlink.
G. The Council shall prepare a written report of its conclusions and recommendations which shall be submitted to the academic staff member and the Chancellor. The report shall contain recommendations for either:

  1. dismissal of the grievance, or
  2. proposed solutions to the grievance.

6.12.4 The Chancellor's Responsibility

Within thirty (30) days of having received the Council's recommendation, the Chancellor shall report in writing his or her response and intended action to the Council and to the academic staff member concerned.


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