Special course fees are defined as charges in addition to the regular instructional fee (tuition) and segregated fees. These fees are assessed to all students enrolled in courses which have an approved special course fee on file with the Vice Chancellor for Administration and Finance. Special course fees must be used solely for support of the course involved. Difficulty in securing adequate regular budget support shall not be the determining factor in the decision to charge a special course fee. Special course fees can be used only to cover cost of special fees related to a course. Special course fees cannot be used for expenditures that are unrelated to the original special course fee request (i.e., capital purchases, faculty travel to workshops, etc.). When filling out the Request for Approval of Special Course Fee form be sure to justify the reason for charging the special course fee.
Complete a Request for Approval of Special Course Fee form. This form must be completed for a new special course fee, or a revised (increase or decrease of fee amount) special course fee.
Complete the following:
A. Course Name
B. Department number, course number, section number. If fee is for all sections of a course please indicate. The section number is important because the special course fee will be rolled over automatically for future terms; therefore, once a special course fee is approved, it will continue to be charged until a request for a change has been made. However, if a future term course has a different section number than on the original request, the special course fee will not be charged to the student.
C. Department name
D. Person submitting request
E. Reason for special course fee
F. Amount of special course fee
G. Department account number the special course fee should be deposited in when it is collected from the student.
H. Do all students in class pay the special course fee? If not, contact the Accounts Receivable Office
II. Forward the completed Request for Approval of Special Course Fee form to department chair
A. Department chair denies the request and returns the request to the person submitting the request or
B. Department chair approves the request and forwards it to the Office of the Dean
III. Dean’s Office receives the approved request for Approval of Special Course fee form and reviews it
IV. The Vice Chancellor for Administration and Finance receives the approved Request for Approval of the Special Course Fee form and reviews it
A. The Vice Chancellor for Administration and Finance denies the request and returns the request to the Office of the Dean or
B. The Vice Chancellor for Administration and Finance approves the request and
Sends one copy of the approved Special Course Fee form to the person submitting the request.
Sends one copy of the approved Special Course Fee form to the Accounts Receivable Office.
Files one copy of the approved Special Course Fee form.