Enrollment Services

Accounts Receivable and Cashiers Office

ENROLLMENT AND REGISTRATION DEPOSIT POLICY

A $100.00 deposit is required for undergraduate students prior to registration for Fall or Spring terms. The initial enrollment or registration deposit can be made by cash or check. New students can also make the payment electronically if they have an Enrollment Deposit Due line on their account. Using financial aid from the current term to pay the deposit is not allowed. In addition to the $100.00 registration deposit, all prior term balances must be paid in full to be eligible to register. The $100 deposit requirement does not apply to graduate students or J-Term or Summer sessions.

Enrollment and registration deposits will not automatically apply to open charges. The initial $100 payment will be held for future term deposits. A student may request a refund or application to his/her student account using self service if a deposit is not needed for future terms. Students with no registration activity for the past four terms and recent graduates will receive automatic refunds of the deposit.

eSIS Self Service Deposit Options

After making the initial deposit payment, students must use eSIS self-service to roll the deposit forward to the next term for which they intend to register. The next spring and fall term are available as options. Alternatively, students can elect to apply the deposit to their account or request a refund on the same self-service screen. Once a selection is made for a given term it cannot be electronically altered.

If a deposit is rolled to a future term, the student must also electronically sign the UWRF Fee Payment Policy and Agreement using the Fee Payment Agreement link in eSIS in order to be eligible to register. Rolling deposits to future terms begins after the 5th week of the current term. Registration holds will be placed on all accounts that do not have a deposit for the upcoming Fall or Spring term one week before priority registration begins. Holds will be enforced through the fifth week of the term. Rolling deposits will not be allowed prior to this time in order to avoid registration holds for the current term in case schedule changes are needed. After the 5th week, all deposit holds will be removed for the current term. Holds will not be placed on J-Term or Summer sessions.

Students not intending to enroll for future terms and whose accounts are NOT paid in full can select the option to "Apply deposit to the current term." Deposits will be applied to account balances beginning the sixth week of the term.

Students not intending to enroll for future terms and whose accounts ARE paid in full can select an option to have the deposit refunded. Refunds will be processed weekly beginning the sixth week of the term.

Deposit Refunds

Deposits will be automatically refunded after graduation or after four terms of inactivity if there is no balance due to any department of the University. $50.00 of the deposit becomes nonrefundable if there is any registration activity for the deposit term specified prior to the beginning of that term. After the term begins, the University refund policy applies rather than the deposit policy.