Citing Archival Materials
Archival materials such as manuscripts, photographs, naturalization papers, oral histories, and diaries are unique items that often require complex citations. When citing archival resources, keep these points in mind:
 Unlike the books and journals in a library, most archival materials are one of a kind. Thus, citations should not only identify the source, but also the repository where the source is located.
Ex) UW-River Falls Area Research Center and University Archives, Chalmer Davee Library, River Falls, WI.
Collection title and collection call number should always be included in the citation. Ex) Laurana Faustina Leavitt Whitaker Papers. River Falls Mss DG.
Archival collections can consist of hundreds of boxes worth of materials; always include specific information about the portion of the collection referred to including page, section, or date information, and if applicable, the filing unit (box/folder) in which the item is found. Ex) Whitaker, Laurana Faustina Leavitt. Correspondence, 26 Aug. 1855. Box 1, Folder 5.
An important point to remember is that individual archival repositories often have different methods of organizing records. Therefore, having a consistent rule for all archival citations is not necessarily feasible. If you are unsure about the structure of your citation, remember that its purpose is to guide the reader to the source; providing more information is always better than not enough. Never hesitate to ask the Archivist, a librarian or your professor for assistance. |
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Book  |
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Brockett, L.P., and Mary C. Vaughan. Woman’s Work in the Civil War. Philadelphia: Zeigler, McCurdy and Company, 1867. |
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Newspaper |
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Huppert, Susan. “Mother of Three Runs Boston Marathon.” Pierce County Herald [Ellsworth] 13 Apr. 2005: A1. |
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Manuscript |
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Whitaker, Laurana Faustina Leavitt. Correspondence 26 Aug. 1855, ms. Laurana Faustina Leavitt Whitaker Papers. River Falls Mss DG, Box 1, Folder 5. University of Wisconsin-River Falls Area Research Center. |
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Microfilm |
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Clifton Township, Pierce County, WI, 1940. Annual Enumeration of Farm Statistics by Assessors, 1923- 1960. Microfilm collection, RF Micro 62, Reel 6. University of Wisconsin-River Falls Area Research Center. |
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E-Resource |
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“Army Correspondence-The Battle of Prairie Grove-the 20th Wisconsin-What it did and Suffered.” Wisconsin State Journal. 26 Dec. 1862. Wisconsin Local History and Biography Articles, 2005. Wisconsin Historical Society. 28 April 2005 <http://www.wisconsinhistory.org/turningpoints/search.asp?id=690>. |
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Book |
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Brockett, L.P., and Vaughan, M. (1867). Woman’s Work in the Civil War. Philadelphia: Ziegler, McCurdy and Company. |
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Newspaper |
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Huppert, S. (2005, April 13). Mother of three runs Boston marathon. Pierce County Herald, p.#A1. |
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Manuscript |
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Whitaker, Laurana Faustina Leavitt. Correspondence. (26 Aug. 1855). Laurana Faustina Leavitt Whitaker Papers. River Falls Mss DG, Box 1, Folder 5. University of Wisconsin-River Falls Area Research Center. |
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Microfilm |
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Clifton Township, Pierce County, WI. (1940). Annual Enumeration of Farm Statistics by Assessors, 1923- 1960. Microfilm Collection, University of Wisconsin-River Falls Area Research Center, RF Micro 62, Reel 6. |
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E-Resource |
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Wisconsin Historical Society. (2005). Army Correspondence-The Battle of Prairie Grove-the 20th Wisconsin-What it did and Suffered. Wisconsin State Journal, Dec. 26, 1862. Wisconsin Local History and Biography Articles. Retrieved April 28, 2005, from http://www.wisconsinhistory.org/turningpoints/search.asp?id=690. |
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| Book |
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Brockett, L.P., and Mary C. Vaughan. 1867. Woman’s Work in the Civil War. Philadelphia: Zeigler, McCurdy and Company.
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| Newspaper |
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Huppert, Susan. 2005. Mother of Three Runs Boston Marathon. Pierce County Herald, April 13, sec. A.
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| Manuscript |
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Laurana Faustina Leavitt Whitaker, Correspondence, 26 Aug. 1855. Laurana Faustina Leavitt Whitaker Papers. River Falls Mss DG, Box 1, Folder 5. University of Wisconsin-River Falls Area Research Center.
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| Microfilm |
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Clifton Township, Pierce County, WI, 1940. Annual Enumeration of Farm Statistics by Assessors, 1923-1960. University of Wisconsin-River Falls Area Research Center, RF Micro 62 Reel 6, microfilm.
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E-Resource
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Wisconsin Historical Society. 2005. Army Correspondence-The Battle of Prairie Grove-the 20th Wisconsin-What it did and Suffered. Wisconsin State Journal, 26 Dec. 1862. Wisconsin Local History and Biography Articles. http://www.wisconsinhistory.org/turningpoints/search.asp?id=690 (accessed April 28, 2005). |
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Rev. 7/2006 |
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River Falls, WI 54022